We understand the potential confusion regarding the inclusion of a cost proposal in the current solicitation process. While the primary focus of the evaluation is on qualifications, the request for a cost proposal serves two purposes: grading and reasonableness assessment. The evaluation process considers qualifications as the main criterion, and the cost proposal will not be the determining factor in the selection. It will only be used to ensure the reasonableness of the submitted cost.

The inclusion of a cost proposal requirement may vary depending on the nature of the project and the contracting entity. While RFPs for engineering services may not explicitly require a cost proposal, it is not uncommon to request one for grading and budgetary purposes when requesting services from other types of firms. In our specific case, the cost proposal is used solely for grading, and the maximum compensation amount payable to the consultant is clearly stated in the RFP.

While we appreciate the suggestion to modify the RFP and omit the requirement for a cost proposal, it is important to maintain consistency with the outlined evaluation criteria and adhere to the established procedures. Therefore, we will proceed with the current RFP requirements, including the cost proposal. However, please note that the cost proposal will not be the determining factor in the selection process, and its purpose is solely for grading and reasonableness assessment.

You can find detailed guidelines on Contracting and Subawards for the SS4A RFP in the “US Department of Transportation’s General Terms and Conditions Under the Fiscal Year 2022 Safe Streets and Roads for All (SS4A) Grant Program: FHWA Projects.” This section refers to the negotiation of contracts for architectural and engineering services as prescribed under 2 CFR 200.320 or an equivalent qualifications-based requirement. Please refer to Appendix A of the RFP document, which provides further details on the contractual requirements and guidelines applicable to the SS4A grant.

Yes, proposers are required to submit a Free Form proposal in addition to the MPO Standard Submittal Form. The Free Form proposal allows proposers to provide additional information, explanations, and details that may not be covered by the standardized MPO form or other specified forms.

The RFP clearly outlines the required contents for the proposal package, including the Free Form proposal. The Free Form proposal provides an opportunity for proposers to showcase their qualifications, unique differentiators, project management plan, detailed scope of work, proposed changes (if any), and other relevant information necessary to demonstrate their capabilities and approach to meeting the project objectives.

In addition to the Free Form proposal, the MPO Standard Submittal Form must also be completed, signed, and included as Attachment 1 of the Cost Proposal.